Updated Recertification Policies Delayed Until 1/1/2020

Per AHIMA, the recertification timeline cycle changes and new CEU domains that were previously published to become effective on November 1, 2018 have been delayed by the Certification Department at AHIMA to ensure strategic alignment and an effective, error-free implementation. The previously published information was approved by the Commission on Certification of Health Informatics and Information Management (CCHIIM) and allowed for an individual to report in the CEU Center (starting on 11/1/2018) using either the new domains or under the existing domains until 12/31/2019. The revised plan will be to use only the new domains starting on 1/1/2020.  For more information, see the AHIMA website.

A Day in the Life of OHIMA’s Executive Director: Part 1

by Lauren Manson, RHIA – Executive Director, OHIMA 

I have had writing this article on my to-do list for quite some time.  Long to-do lists that grow and never shrink are just part of the life of an Executive Director.  Working for a small non-profit, there is always more to do and never enough time. 

Many people – inside and outside the association – are curious about my work as the Executive Director of the Ohio Health Information Management Association.  My sister commented once that she had no idea what an Executive Director actually did.  She just knew that I was on my computer all the time.  She’s a nurse.  And all nurses who function as a nurse – regardless of in what setting they work – do basically the same general things.  They are a vital part of direct patient care and planning that care, they act as a patient advocate, and provide patient education and support. 

Along those same lines … all associations – regardless of industry – do the same basic things.  And there is an association for everything.  There are associations for nurses.  For podiatrists.  For the professionals who do snow removal.  For truck drivers.  And of course, Health Information Management professionals. 

I came from the HIM industry (rather than from another association).  I used to travel around the nation implementing Electronic Medical Records in radiology practices.  Loved the work.  Traveled all week every week for about 3 years.  It is said that people who travel full-time will burn out after about 2-3 years.  And boy was that true!  Right about when I hit 3 years of traveling, I never wanted to see the inside of another hotel room.  Ever.  Again.  And still … 7+ years later.  I STILL don’t care for traveling – even for vacations – because of those 3 years of living out of a hotel.  Maybe one day, I will enjoy travel again.  But for now, I love sleeping in my own bed every night.  While I was traveling and working as an HIM professional implementing EMRs, I never dreamed that working on the association side of HIM would be in my future.  But it was!

I soon found that being an HIM professional and being an association executive are two very different things.  When I became the Executive Director of OHIMA, I had to learn how to be an association executive.  And I learned quickly that all associations – regardless of industry do the same basic 5 things:

1. Continuing Education (meetings, online education, etc.)
2. Advocacy (promoting the profession, occasional lobbying, etc.) 
3. Membership Engagement (awards and scholarships, communication via social media, e-newsletters, etc.)  
4. Resources (providing updates on the industry, being a resource to answer questions for not only association members but also the general public and other organizations) 
5. Administration (running a non-profit business involves working with the Board of Directors, strategic planning, managing staff, volunteers, and finances, etc.)

My life as Executive Director centers around these 5 tasks.  And no two days are the same.  Depending on the time of year, the OHIMA Central Office focuses on different projects.  In the winter, we spend much of our time prepping for the Annual Meeting and Trade Show (it takes many checklists and timelines with hundreds of line items to make our big conference happen and run smoothly!).  In June, we are working with the Board of Directors to prepare strategies and the budget for the new fiscal year beginning July 1st.  In the autumn, we have several events including the Fall Coding Seminar, HIM Advocacy Day at the Statehouse, the national AHIMA Convention, and more.  We stay very busy here! 

The next article in this “Day in the Life” series will highlight a few days in my work life.  And later in another article, you will meet some of our other staff members in the OHIMA Central Office!  Together with our great staff and volunteers, we make it all happen.

This is me working in my home office.
Without any makeup on.
(I can’t believe I am posting this!)
But this is what I look like most days.

If you want to write a “Day in the Life” article about your HIM job...
contact me at ohima@ohima.org!  I’d love to help you write it! 

Uncertain Diagnosis

What constitutes an uncertain diagnosis?  Do the same guidelines apply to both inpatient and outpatient code assignment as relates to the topic of uncertain diagnoses?  “In the kNOW” attempts to clarify the uncertainty surrounding uncertain diagnoses in this installment.

Let’s begin with a review of the Official Coding Guidelines in an effort to gain clarity.  Section II.H (Selection of Principal Diagnosis; Uncertain Diagnosis) as well as Section III.C. (Reporting Additional Diagnoses; Uncertain Diagnosis) address uncertain diagnosis code assignment.  An important piece of information to focus on here is that these guidelines only apply to inpatient admissions to certain facilities: short-term acute care, long-term care, and psychiatric hospitals to be specific.  This is our first clue that there is going to be a difference in how uncertain diagnoses are addressed based on inpatient or outpatient status.  By reviewing the guideline at Section IV.H. (Diagnostic Coding and Reporting Guidelines for Outpatient Services; Uncertain Diagnosis), we can see that coders are instructed not to code any term that indicates uncertainty.  Instead, coders are directed to code to the highest degree of certainty which could be a sign, symptom, or abnormal test result.  

Returning to the guideline at Section III.C., it goes on to state that uncertain diagnoses documented as such at the time of discharge should be coded as if they exist.  The rationale for assigning these codes is that diagnostic and possibly therapeutic services have been provided with potential need for additional workup or observation.  In the 4th Qtr. 2017 Coding Clinic, clarification was provided stating that even though a condition may have been worked up and/or received treatment, if at discharge it had been ruled out, it should not be coded.  The term “ruled out” means that the diagnosis has been eliminated and is no longer uncertain.  The focus is on the status at the time of discharge.

The terms that are listed as indicating uncertainty include the following:

• Likely
• Suspected
• Probable
• Questionable
• Possible
• Still to be ruled out

This list is not exhaustive as the guideline says “or other similar terms”.  This has created some confusion among coders as they try to determine what constitutes an uncertain diagnostic statement.  Additionally, if Section IV.H. is reviewed again, the term “working diagnosis” is listed as one that correlates with uncertainty.  

Coding Clinic in the 1st Qtr. 2018 stated that “concern for” is another term which qualifies as an uncertain diagnosis and the 1st Qtr. 2014 Coding Clinic included “appears to be” in the same category, along with “consistent with”, “compatible with”, “indicative of”, “suggestive of”, and “comparable with” mentioned in the 3rd Qtr. 2005 Coding Clinic.

1st Qtr. 2012 Coding Clinic puts the coding of “borderline” diagnoses outside the “uncertain” category.  A diagnosis characterized as “borderline” should be coded as if it has been confirmed.  If there is a specific Index entry under “Borderline”, such as for hypertension (R03.0), then that code should be assigned.  If the borderline condition is not indexed under “Borderline”, then code the condition as if it exists; for example, borderline osteoporosis would be coded to osteoporosis (M81.0).  

One further point of clarification from the 1st Qtr. 2014 Coding Clinic is that the phrase “evidence of” is not considered uncertain.  Therefore, it would be appropriate to assign code C78.7 (secondary malignancy of the liver) from the description “evidence of liver metastasis” in the outpatient setting. 

Now you are in the kNOW!!

About the Author 

Dianna Foley, RHIA, CHPS, CCS  is OHIMA's Coding Education Coordinator. Dianna has been an HIM professional for 20 years. She progressed through the ranks of coder, department supervisor, and department director, to her current role as a coding consultant. 

She recently served as the program director for Medical Coding and HIT at Eastern Gateway Community College. Dianna earned her bachelor's degree from the University of Cincinnati subsequently achieving her RHIA, CHPS, and CCS certifications. She is an AHIMA Approved ICD-10-CM/PCS Trainer and a a presenter at regional HIM meetings and the OHIMA Annual Meeting.

Match That External Cause Game

Click HERE to print the game.  Click HERE for the answers.

Coding Acute Pancreatitis and Chronic Pancreatitis (Fall Coding Seminar - Jeopardy Game Clarification)

During the Coding Jeopardy Game at OHIMA’s recent Fall Coding Seminar (September 14, 2018), there was much discussion after an answer was revealed.  The question was: "ICD-10-CM code assignment for acute and chronic pancreatitis."  The correct answers were:

K85.90 for the acute pancreatitis
K86.1 for the chronic pancreatitis
K86.81 for exocrine pancreatic insufficiency

Here is the rationale for the codes...

Official Coding Guideline I.B.8 states:

Acute and Chronic Conditions - If the same condition is described as both acute (subacute) and chronic, and separate subentries exist in the Alphabetic Index at the same indentation level, code both and sequence the acute (subacute) code first.

Therefore, both K85.90 and K86.1 are correct and sequenced appropriately.

Now comes the part that raised discussion.  Under K86.1, there is a “Code also” note stating to assign K86.81 for the exocrine pancreatic insufficiency.  This note is also found under K90.0 for celiac disease, K86.0 for alcohol-induced chronic pancreatitis, the C25 category for cancer of the pancreas, and the category E84 for cystic fibrosis.  This “Code also” note does not indicate the phrase “if applicable” as other “Code also” notes do.  See the difference in the type of “Code also” note by comparing with the one at K74 for fibrosis and cirrhosis of the liver which states “Code also, if applicable, viral hepatitis”.  In the case of K86.81, coders are being directed to add the K86.81 for the conditions listed above. 

4th Qtr. 2016 Coding Clinic weighed in on exocrine pancreatic insufficiency (EPI) by stating that chronic pancreatitis is the most common cause of EPI, and listing several other etiologies including cystic fibrosis, pancreatic duct obstructions, and pancreatic cancer.  That would be consistent with the “Code also” note coders see under those conditions indicating the need to assign the code.

Hopefully, this fully clarifies the rationale behind the code assignments listed as correct in the game.

 

About the Author 

Dianna Foley, RHIA, CHPS, CCS  is OHIMA's Coding Education Coordinator. Dianna has been an HIM professional for 20 years. She progressed through the ranks of coder, department supervisor, and department director, to her current role as a coding consultant. 

She recently served as the program director for Medical Coding and HIT at Eastern Gateway Community College. Dianna earned her bachelor's degree from the University of Cincinnati subsequently achieving her RHIA, CHPS, and CCS certifications. She is an AHIMA Approved ICD-10-CM/PCS Trainer and a a presenter at regional HIM meetings and the OHIMA Annual Meeting.

All About OHIMA - Word Search Game

How much do you know about OHIMA?  Learn about OHIMA and what opportunities we offer with this All About OHIMA Word Search!  Click HERE to print the word search.  Click HERE for the answers.

 

Updated Recertification Policies Coming Soon!

UPDATE as of 10/29/2018: The below updated Recertification Polices have been delayed until January 1, 2020.  For full details, click HERE.

http://ohiohima.blogspot.com/2018/10/updated-recertification-policies.html

If you have AHIMA credentials, this affects you!  Changes will include:

• New Continuing Education Domains
• New Recertification Timeline for grace, inactive, and revocation periods

New policies will go into effect on November 1, 2018.  For full details on the update, see AHIMA’s article from the July issue of Certification Connection.