Monday, August 15, 2022

AHIMA Leadership Symposium Recap

by Alonzo Blackwell, RHIA

The Leadership Symposium was held on July 15, 2022 virtually. I remember going to Chicago in 2019 before COVID. We had a great time and enjoyed the classes. My only issue was my flight being delayed 4 hours. Nothing like people watching to speed up the time and falling asleep on a stranger’s shoulder! Lucky for me she was really nice and beautiful!

This year’s symposium focused on leading boldly and positioning HIM professionals as one of the leading voices in health care as well as recruiting intentionally to increase representation in our field.

There was a class that focused on how board members should be held accountable and what the expectations should be for the Executive Director as well as what the Executive Director should expect from the Board. We also learned that every Board has a culture and should always have a sense of belonging for the board members. Do Board members feel heard?

We also heard about the 4 P’s:

Purpose

People

Principles

Process

There was great conversation regarding advocacy and it being an area of “opportunity” for CSA’s to build consistency and long term focus for state level participation.

One of the biggest "satisfiers" when you sum up the meeting is being able to advocate for our work and the patients that we serve. The opportunity to advocate for health care for those who are underprivileged or lacking a voice. You have to have passion for the work that we do because it does continue to make a difference.

I truly enjoyed the experience!

 



About the Author 


Alonzo Blackwell, RHIA is currently a Delegate on the OHIMA FY 2022-23 Board of Directors, as well as the Regional President for NOHIMA. Alonzo is a Manager, HIM-Release of Information at Summa Health System.

Monday, August 8, 2022

How to Avoid the “Could this have been an email?” Meeting with Roberts Rules of Order

by Lindsey Lanning, RHIA

We’ve all attended meetings—virtual and in-person—and wondered to ourselves, “Why am I here?” Well I am here to tell you, we have found a way to avoid this mindset and ensure a successful, efficient meeting!

Last week, I had the privilege of attending AHIMA’s CSA Leadership Symposium where I attended an early morning coffee chat on Roberts Rules of Order with Cecily Pew. As OHIMA’s newest board member and a young professional participating on a number of different professional boards and committees, this guy Robert and his rules kept popping up in my life and I needed to know more! In all seriousness, I recognized the value it would bring to both my personal and professional life to learn and understand what these operational rules were and how to use them. What I didn’t expect was to be inspired by their necessity in our professional lives as we transition to this new hybrid world and the critical need they seem to address: how to conduct a meaningful meeting.

Robert’s Rules of Order is a manual of parliamentary procedure that governs most organizations with boards of directors. In 1876, Henry Martyn Robert adapted the rules and practices of Congress to the needs of non-legislative bodies and wrote them in his book, which is still in use today. So, I finally found out who Robert was, and I quickly learned why his method has lasted this long.  

The rules of order provide the meeting leader with an organizational strategy on how to ensure their meeting is organized, efficient and meaningful. It promotes the use of an agenda template. A typical agenda template looks like:

  • Call to Order 
  • Roll Call 
  • Minutes 
  • Reports to Officers 
  • Committee Reports 
  • Unfinished Business 
  • New Business 
  • Adjournment

This keeps the meeting on track and lets all participants know what to expect. Cecily also stressed the importance of sending meeting materials out at least one week prior to the meeting for review. This allows participants to be well-prepared and armed and ready for meaningful discussion. 

The other unique to Robert’s Rules of Order is the ability to make a motion. A motion is a formal proposal made to the group and there are different types to be used in different scenarios. Cecily covered the different types of motions and how to make one, but what I found fascinating was the concept of organized requests. Using motions, you don’t have others constantly talking over each other or fighting for a chance to speak, there is just organized communication.

Bottom line, we’ve all attended meetings that could have been skipped entirely. Before you schedule another one, do us all a favor and use Roberts Rules of Order!



About the Author 


Lindsey Lanning, RHIA
is the current Director
of Compliance on the OHIMA FY 2022-23 Board of Directors. Lindsey is a Healthcare Compliance Consultant.